Expenses will automatically carry over from the travel request. Any items that were not on the initial Travel Request will need to be manually entered.
Authorized Approvers: This role ensures that travel requests and expenses comply with the UMBC travel policy. Their primary focus is on the legitimacy of the travel, adherence to policy guidelines (e.g., class of service, excessive cost), and the overall necessity of the trip. Authorized Approvers approve the traveler’s actions and ensure the trip aligns with departmental objectives and university rules.
Cost Object Approvers: This role is responsible for approving expenses against a specific chartstring. The approver is on the level of a Department ID for the chartstring. Their focus is on the financial aspect: ensuring that the funds are available, the expense is appropriate for the designated chartstring, and that the expenditure aligns with the budget for that specific project or department. Cost Object Approvers approve the financial allocation of the expense.
Financial Processor: This role is based in Business Services and reviews expense reports with audit conditions prior to reimbursement.
Entering Travel Allowances
Travel Allowances (formerly per diem) will automatically be calculated in your Expense Report for all days of business travel, when added to a report. For any meals that are provided during conferences, hotel stays, meetings, etc., you must now exclude those meals from your expense report.
Uploading Receipts
You may upload receipts directly into Concur or use one of the mobile applications while traveling. Please see examples of acceptable documentation for car rentals and lodging.
Click here to see a sample of car rental agreement.
Click here to see a sample of lodging receipt.