A. Business Purpose
Policy:All travel and business expenses must support Official University Business and include a clear, documented business purpose.
Procedures:
Business Purpose Documentation Requirements
Business Purpose Documentation Requirements
Travel documentation must clearly support the official university business purpose of the trip. Depending on the selected trip purpose within the university travel system, additional supporting documentation may be required.
Athletic Event
- Competition schedule, event information, or tournament documentation;
- Travel itinerary, event registration, or participation documentation; and/or
- Supporting documentation identifying the university-related purpose of travel.
Conference
- Conference agenda, registration confirmation, event website, and/or conference materials;
- Documentation supporting attendance or participation; and/or
- Business justification for attendance, if not otherwise apparent.
Field Work
- Research agenda, field study documentation, project itinerary, and/or sponsor-related documentation;
- Supporting documentation identifying the location and purpose of the field work; and/or
- Research or project-related correspondence when applicable.
Meeting
- Meeting agenda, calendar invitation, itinerary, and/or meeting correspondence;
- Documentation identifying the business purpose and attendees when applicable; and/or
- Supporting materials related to the official university purpose of the meeting.
Other
- Sufficient documentation clearly supporting the official university business purpose of the travel;
- Additional supporting documentation may be required based on the nature of the travel activity.
Additional unscheduled business meetings, events, or university-related activities occurring during travel should be substantiated within the report header, expense line description, or supporting documentation when applicable.