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Travel Reimbursement Request Processing Delays

Due to a high volume of requests, the upcoming holidays, and potential weather-related closures, travel reimbursement requests may experience longer processing times. We appreciate your patience as our team works diligently to respond to each submission as quickly as possible.

We are actively monitoring requests approaching their expiration date, and these will be prioritized to ensure they are reviewed before they expire.

Posted: January 8, 2025, 4:17 PM

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Holiday Travel Reminders

UMBC Holiday Travel Reminders
Personal Travel on Business Trips:
  • If your UMBC business trip includes personal travel, you must obtain a comparison quote.
  • You can use either Altour or Globetrotter to book the personal portion of your trip. Both travel agencies will document comparison quotes for you.  
  • Not including a comparison quote may delay or reduce your travel reimbursement.
BWI Airport Parking:
  • UMBC travelers are encouraged to use FastPark for parking at BWI Airport.
  • For instructions and a coupon code have been added to this post. 
  • FastPark and Relax is fully reimbursable when coupon code is used. 
Winter Break Travel Services:
Business Services & AP- Holiday notice: 

As you prepare for the upcoming holiday break, please keep in mind last minute submissions to Business Services of: 

  • Payment Requests 
  • Invoices
  • Travel Reimbursements
  • Working Fund Requests

The above items must be received by Business Services, with all department approvals, by close of business on Friday, December 13th to ensure submission to the State of Maryland for payment before the end of the calendar year. 

Posted: December 9, 2024, 4:23 PM

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Important Notice for International Travel - Entry/Exit Requirements

UK and EU Entry/Exit Requirement UPDATES

Important Notice for International Travel

All international travelers are reminded to verify entry/exit requirements for all countries they will visit or transit through before making travel arrangements. Starting in early 2025, the United Kingdom (Jan, 8th 2025) and European Union will implement new electronic authorization requirements.

United Kingdom

  • Effective January 8, 2025: U.S. citizens traveling to or transiting through the UK for short-term stays (up to 6 months) will need an Electronic Travel Authorization (ETA).
  • Approval Time: You will usually get a decision within 3 working days, but you may get a quicker decision. Occasionally, it may take longer than 3 working days.
  • Reimbursement: UMBC will reimburse the £10 fee. Your receipt and currency conversion is required documentation for reimbursement
  • More Information: UK Government website

European Union

  • For the latest information on EU entry/exit requirements, please visit the EU website.
  • UMBC will reimburse associated fees. Your receipt and currency conversion  is required documentation for reimbursement

Remember: Even with these new requirements, all international travel must still be registered through the UMBC International Travel Registry.

Posted: December 9, 2024, 3:58 PM

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Travel System DOWN TIME

New PostPeopleSoft Finance Downtime (FSPRD) this weekend - s

To All PeopleSoft Finance/PAW Users,

Please note that the Finance system will be down for a planned quarterly PeopleSoft update from Friday, December 6th, at 5:00 PM, through Sunday, December 8th, at 5:00 PM.  If the work finishes early, the system will be made available ahead of schedule.

Please do not run any processes and/or reports in FSPRD after 4:30 PM, to allow time for them to run to completion prior to the downtime of 5:00 PM.  Anything submitted after 4:30 PM may be placed on a "Hold" status until system maintenance is complete.

Thank you very much for your cooperation.  If you have any questions or concerns, please submit them here.

Travel System Users:  The Travel System will not be available for Pre-Approval (PA) or Travel Reimbursement (RB) processing during the downtime.  When PeopleSoft comes back online, the Travel System service will be restored.


Paw Procurement System Users:  During this time, any transactions that require validation will be unable to complete that step in workflow, as the systems will be unable to connect. When PeopleSoft comes back online, validation can occur.  Any other aspects of PAW will not be affected

Posted: December 4, 2024, 2:00 PM

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Omega

Omega is no longer a preferred travel agency of UMBC

Effective immediately, Omega is no longer a UMBC’s preferred travel agency for university-related travel.

While any existing bookings with Omega will be honored, we encourage all future travel arrangements to be made through the approved agencies listed on the Business Services website.
 
If you have any questions or need assistance with upcoming travel, please contact the Travel Services at TravelServicesAP@umbc.edu

Posted: November 22, 2024, 2:05 PM

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